Do you remember a time when you have to dig up an approval email from 6 months ago! Auditing with emails becomes a nightmare.Emails don’t scale with purchasing volume. You land up using emails for requesting a purchase.
There is no way to route a purchase order request for approval. QuickBooks Enterprise provides strong capabilities for creating purchasing orders and tracking inventory but it doesn’t work in the following scenarios: That way you have a mechanism to control cost but also to control the cash flow. That means the management team should be able to review the purchase before the Purchase Order is sent to the vendor. QuickBooks Enterprise is Awesome but Can It Scale With Your Operations?Īs you scale your operation, you need better control over your Spend. It is a struggle to track what invoice is approved and what is pending without complete visibility into order history. It is difficult to ensure compliance with the purchasing policy. The purchase order data keeps on changing but buyers don’t always update the spreadsheets. Spreadsheets get outdated pretty fast without constant updates. This process is cumbersome and the end result is that it takes more time to close books and you are spending weekends so that you can enter all the invoices on time to close the books.Īn alternate approach is to create and maintain purchase orders in Spreadsheets so that when the invoice comes, you can match the invoices with the purchase orders. So you do what you know best, send emails, and ask employees to approve the invoices. The vendors are probably sending you non-PO invoices, and you have no way to know if this invoice is ready to be paid or needs additional approvals. 
QuickBooks Desktop), You probably have limited use of purchase orders. If you are using QuickBooks Enterprise (a.ka. Is This the Best Way to Manage PO's & Process Invoices?
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